CCSD Staff COVID FAQ

 

1) What precautionary measures and supports are in place for staff?
CCSD Operational Blueprint for Reentry
• Face shields have been purchased for all staff and masks will be available
• All persons entering schools will be screened and required to follow health guidelines
• Staggered lunch, recess, and passing period schedules will be utilized to enforce safe physical distancing
• Each classroom and building will be disinfected on a daily basis
• Cleaning plans for each site will be available with staff training
• Improvements have been made regarding ventilation in each school to provide fresh air
• COVID-19 Exposure Flowchart is available to all staff: Click here
• COVID-19 Employee Resources will be available
• All staff will be trained on safe reopening of schools

2) What are the plans regarding leave for teachers if they are quarantined?

Staff who are approved to work remotely during quarantine will not be required to access accrued leave.
If staff who are forced to quarantine for COVID-19 related reasons, they may qualify for Emergency Paid Sick Leave for a two-week period. Click here

3) What if I become ill or believe I have been exposed?

• Notify your supervisor and HR immediately
• Use the CCSD Exposure Flowchart Click here
• Only return to work upon approval of HR and the health department

4) What happens if a child becomes ill? What if I contract the virus at school?

● The District will follow local health guidelines and directives.
● Please consult the Operational Blueprint for Reentry and ODE Exposure Scenario Document
● The same COVID-19 exposure process that applies to teachers will also apply to students.

5) What happens if I use up my sick leave?

Staff who are forced to quarantine for COVID-19 related reasons may qualify for Emergency Paid Sick Leave for a 10 day (80 hour) period. Click here

Staff who are approved to work remotely will not be required to access accrued leave.

At this time, staff who have no accrued sick leave will be subject to unpaid leave. FMLA/OFLA leave protections may apply. Please contact Tina Simmons regarding FMLA/OFLA.

6) Are staff still allowed to request personal leave donations?

Yes, staff may donate up to one day of personal leave to other staff members.

7) Does the District allow staff to donate sick leave to other staff? Would the District support an MOA to accomplish this during the pandemic?

Not at this time.

8) What happens if an employee has a prolonged illness as a result of the virus?

Disability insurance coverage may apply. See your disability insurance provider for questions about benefits.
Staff are encouraged to consider signing up for disability insurance through the District carriers.
Moda (Standard), American Fidelity, and AFLAC all offer disability insurance.

9) Will telework and leave policies for staff be in place for the 2020-2021 school year to address medical and childcare concerns?

Individuals with health concerns may qualify for an accommodation in the workplace and are encouraged to submit requests for such accommodations to their supervisor and HR. Employees who do not qualify for ADA accommodations based on an individual health condition, but have health-related concerns such living with someone who is medically fragile or has a compromised immune system, may consider:
*Family and Medical Leave Act – contact Tina Simmons in HR
*Leave of Absences (LOA)

If an employee is caring for a child whose school or place of care is closed (or childcare provider is unavailable) due to COVID-19 related reasons, they should notify their principal or program manager as soon as possible. If the site of assignment is appropriate, we will continue to remain a family friendly workplace, and will allow staff to bring their school-aged children to their classroom while teaching. Staff students are strictly prohibited from moving throughout the building and are required to remain in their parents classroom throughout the time they accompany their parent to work.
*Examples: Cafeteria is not an appropriate space to bring children to work, while a classroom may be a doable space to bring a child to work

Staff may also qualify for the Emergency Family & Medical Leave Expansion Act. Click here

10) Do we have enough subs?

Substitute teachers are contracted through the High Desert ESD. The ESD is currently assessing their ability to provide substitute teachers during the pandemic. The CCSD administrative team has developed a list of priority substitute teachers. If we reach a critical point where substitutes are not available, a temporary and/or limited closure may be necessary. There may be times when we do not have enough substitute teachers.

11) What if you share a common area with a teacher – do both classrooms quarantine?

The district will follow the direction of our local health department as well as follow CDC/ODE guidelines for distancing, hygiene, face coverings, testing and quarantining. Please review the District plan for cleaning and disinfecting.

12) Is there disability insurance that covers COVID-19?

Staff must have purchased disability insurance through OEBB (Standard), American Fidelity or AFLAC. Eligibility to receive benefits may be different for each vendor. Employees are encouraged to check with their disability carrier regarding eligibility. The District encourages all employees to compare the various disability policies.

13) Are staff being asked to sign waivers?

Not at this time.

14) What are the procedures for student insubordination around face coverings; or those who purposefully cough on staff?

Face coverings are required by the state of Oregon. For those students attending school in-person, a facial covering is required. Students who are repeatedly and willfully unable to comply with facial covering will be directed to distance learning options. Student code of conduct rules apply and will be enforced by school administration. Student education will be the priority.

15) Will staff be able to work remotely from home while instruction is being delivered through Comprehensive Distance Learning (CDL)?

During CDL, staff will work from their assigned school site. For staff seeking accommodations, please contact your direct supervisor and the HR department.

16) Do high risk staff have other options? Do teachers have the opportunity to choose remote work instead of in-person instruction?

High-risk staff should contact their direct supervisor and HR to discuss requests for reasonable accommodations. Please contact HR to discuss employee leave options.

17) Does each school have a full time nurse? If not, who determines if a student is infected?

The District has two full-time nurses serving all students and staff. School nurses in conjunction with the county health department will make determinations regarding whether students should remain at school and whether the need to quarantine exists.

18) What do we know about re-opening?

With constant updates from the Oregon Department of Education and the Oregon Health Authority, the plan for reopening changes frequently. Please visit the CCSD website for the most recent information regarding reopening.

19) How committed is the district to having a full return?

The district is fully committed to a safe educational environment for everyone. It is the district’s preference to have a full return to in-person learning for those that choose this model. Again, the metrics implemented by Governor Brown and ODE will determine whether in-person learning is allowed.

20) Who will be teaching in-person and who will be teaching online?

All classroom assignments will be decided prior to the beginning of school whenever possible. Building principals will communicate with their staff regarding their assignments. As parents make decisions on student placement, the district will respond to the staffing needs.

21) What will the District do to keep us informed?

● Regularly scheduled fireside chats for staff
● Regular building staff meetings
● Weekly staff email
● Staff COVID FAQ
● CCSD Operational Blueprint for Reentry

22) Will staff be responsible for cleaning and sanitizing areas at school?

Yes, cleaning and disinfecting is the responsibility of all District staff to ensure the overall safety of operations. Buildings and classrooms will be disinfected on a daily basis. Training will be provided to all staff on when and how to safely accomplish this task.

23) Will students’ temperatures be checked?

Yes, the CCSD administrative team determined it was in our community’s best interest for students’ temperatures to be taken upon entry into buildings. Please refer to the Operational Blueprint for Reentry procedures.

24) What will lunch break look like for students and teachers?

Lunches will be eaten in designated locations. These locations may include classrooms.

25) What if I have flu-like symptoms?

Employees should always remain home when feeling ill. School nurses in conjunction with the county health department will make determinations regarding whether students or staff should remain at school and whether the need to quarantine exists. See flowchart on whether to self-quarantine. Click here

26) Who is going to pay for testing?

The employee will be responsible for the costs of testing. The District’s insurance carrier, OEBB will reimburse or pay for the costs of the test if the patient is directed by their physician or the county health department to get tested.

27) What if someone who lives with me tests positive?

Please refer to the COVID-19 Exposure Process Flowchart. Click here

28) What if a student in my class or my own child’s class tests positive?

The county health department will intervene and make a determination as to next steps. All parties will be notified regarding a close-contact exposure. Exposure Process Flowchart Click here. Review the ODE Exposure Scenario Document.

29) What about the stress on teachers during the pandemic?

Staff are encouraged to access the Employee Assistance Program offered through our insurance carrier. In addition, the district has a wellness committee that will continue to provide activities throughout the year.

30) Is mask wearing required 100% all day for students and staff?

Yes, for all students and staff when they are inside, except when eating or in designated spaces.
There may be settings during the day where staff are alone and not in contact or proximity with any other person. In these situations, the mask requirement may not be in force. Check with the ODE’s Ready Schools, Safe Learners guidance or your administrator.

31) Can we get an antibody test for people?

Please contact your medical providers and local health authorities for resources such as these.

32) How will the district protect the HIPPA and confidentiality rights of staff and students exposed to COVID?

In positive COVID-19 cases, it is possible that staff and students may learn the name of the person who tested positive. Releasing limited information in order to protect the health and safety of others would not be considered a HIPPA violation. Established protocols and procedures for protecting the confidentiality of staff and students will continue to be followed.

33) If the health department gives me a letter regarding a COVID-19 related concern, what should I do with it?

• Please share all correspondence from the health department with HR and your supervisor
• All return to work releases or letters need to be copied and given to HR and your supervisor before you return to work.

34) What can school staff do to protect themselves and others from getting sick with COVID-19?

School staff can take everyday preventive actions to protect themselves and others from getting sick with COVID-19:

Washing hands often with soap and water for at least 20 seconds. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.

● Covering coughs and sneezes with a tissue or inside of elbow, throwing the tissue away, and then washing hands.

● Avoiding touching one’s eyes, nose, mouth, and cloth face covering.

● Maintaining distance of at least 6 feet from other adults, and from students when feasible.

● Wearing a cloth face covering especially when other social distancing measures are difficult to maintain.

● Cleaning and disinfecting frequently touched surfaces, including tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks.

● Staying home when sick, or after being in close contact with a person with COVID-19.

● Limiting use of shared objects (e.g., gym or physical education equipment, art supplies, games) when possible, and cleaning and disinfecting these objects frequently.

35) Will employees be required to read sections 1-3 of the Safe Schools, Ready Learners Guide for Re-opening schools?

Yes. Employees will be asked to acknowledge they understand their responsibilities as we reopen our physical worksites.

36) What are my options for taking leave from work during this pandemic?

• Congress has passed legislation that places mandates on leave in response to our current health crisis. The FFCRA (Families First Coronavirus Response Act) is one of several pieces of legislation that addresses the needs of citizens surrounding health and employment.

• The FCCRA Act requires CCSD to provide their employees with paid sick leave and expanded family medical leave for specified reasons related to COVID-19.

• There are two main components of the FCCRA Act:

*Emergency Paid Sick Leave (EPSL) and Emergency Family Medical Leave Expansion (EFMLE).
*These provisions were enacted to supplement other employee leave benefits (i.e. sick leave accruals, LOAs or FMLA ‘Classic”).

37) How do these new leave policies work?

• EPSL provides employees two (2) additional weeks of paid sick leave for COVID-19 related reasons
*100% of daily rate of pay, up to cap ($511 daily / $5,110 two weeks) for government required quarantine; self-quarantine directed by healthcare provider or personal COVID symptoms and seeking medical care
*2/3rds of daily rate of pay, up to cap ($200 daily / $2,000 two weeks) for those who cannot work due to care requirements for family members affected by COVID-19 as above OR cannot work because of son/ daughter’s childcare requirements as a result of COVID-19 school or child care closures
*Can be taken simultaneously with the EFMLE benefit, when being used for childcare requirements

• EFMLE is a temporary expansion of FMLA ‘classic’ for employees with at least 30 days of service
*Provides for 12 weeks of leave for those who cannot work due to childcare requirements as a result of COVID-19 school or childcare closures
* First two weeks are unpaid (but employee can take EPSL or other qualifying paid leave during first two weeks), then 2/3rds of daily rate of pay, up to cap ($200 daily / $10,000 ten weeks; or $12,000 total 12 weeks leave period including the EPSL benefits)
*Employees requesting leave under FFCRA may elect to use leave balances to supplement the leave as outlined above when the leave is requested for cases of quarantine, personal illness or to care for an ill family member.
*Forms for the FFCRA leave can be found on the District website.

Resources:
Oregon Department of Education: COVID-19 Frequently Asked Questions
https://www.oregon.gov/ode/students-and-family/healthsafety/Pages/COVID-19-FAQ.aspx

CCSD Operational Blueprint for Reentry

ODE Ready Schools, Safe Learners Guidelines